10 tips for a Smooth Business Relocation
Relocating a business can be a stressful and disruptive experience, but by using these 10 relocation tips you can ensure your business has a smooth and seamless experience to the new facility.
Have a Business Relocation Project Plan
Make sure you have a master list of what needs to be done so you can assign tasks internally and find external service providers for the more critical tasks. This Business Relocation Project Plan highlights all the major elements of the move, in particular the things that will take the most time to sort out. It enables you to set key dates so you can schedule the various activities and clearly see when each thing needs to be completed.
Choose an Office Moving Company
Choosing the right office moving company is crucial if you want a smooth transition to the new office. They'll organize all the packing on your behalf, and ensure that all your office furniture and storage units are in situ in the new office.
Hire a Tenant Rep Broker
A Tenant Rep Broker will coordinate the entire process of finding the right office space on your behalf. They'll help you to secure a property that suits all your financial and operational requirements. Using a Tenant Rep is a real advantage if you want to negotiate the best lease terms for your business. You can find a Tenant Rep Broker local to your area here.
IT & Communications
Being able to start work, use the internet and answer phones to your customers straight away in the new office is critical if you don't want lose valuable business time. For this to happen, you need to have organized a thorough IT Relocation Plan and use an IT & Telecoms Solutions Provider to organize these mission-critical tasks on your behalf.
Staff Communication & Information
Keep staff advised of the progress of the move so they feel involved. They need to know about packing schedules, moving dates and seating arrangements for the new office.
Update your Branding
Business cards, letter heads, and website contact page all need to be updated with your new address and phone number on. Have all this pre-ordered and prepared in time for the move.
Change of Address
Inform all your customers, suppliers and vendors ahead of the move that you are moving. The easiest way is to use this Change of Address Checklist and Letter Template. It has a list of organizations you need to inform about the move so no one gets missed off.
An office relocation is the ideal opportunity to upgrade anything that looks like it's seen better days. New monitors, phone systems, and IT infrastructure (voice and data) all need to be reviewed prior to the move. Speak to your IT & Telecoms Solutions Provider about the different options to allow you to improve productivity in the new office.
Renew office furniture
Don't just think functionality either, your office furniture may need renewing to complement your new office design and help coordinate the overall look and feel of your office.
Plan for downtime
No matter how much organization you've done, it's always best to make allowances for some downtime. Have a contingency plan in place which includes a temporary workspace for staff, or enable mobile working for staff to work from home.
Use this Business Relocation Checklist to find out all the tasks you need to complete to ensure a smooth relocation.
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