the office relocation planning website

10 Tips on finding Office Space

Finding Office Space

If you are looking to find office space then consider these 10 simple points for achieving the best result for your business.

Review your business requirements with specific regard to size of office, location and type of property. Consider how your company wants to use the office space.

Create a realistic office costs budget and make sure it includes key items such as rent, security deposit, property insurance, taxes, advisors fess and moving costs.

Hire a local Tenant Rep Broker that understands the local office market to act on your behalf. Make sure that they specialize in your office market and that their strength lies in representing tenants.

Once a shortlist of appropriate offices have been found (ideally 3) consider how flexible you want the lease to be. The general rules of thumb are the longer you commit to leasing office space the cheaper the rent will be and the more flexibility you require in the lease the the higher the rent.

Negotiate hard! This where your decision to hire a Tenant Rep Broker will pay dividends. They have an intimate knowledge of your local office market and will know how to secure you the best deal (it's their job!).

Think rent free periods and tenant improvement allowances. Your Tenant Rep Broker will be looking to get you the best financial deal and their knowledge and expertize will help save money and improve cashflow. Hire a Commercial Real Estate Lawyer to review the terms in the office lease (landlord's will be looking for a deal that favors them and an unrepresented tenant can fall foul of office lease clauses that are onerous or restricting).

Take the time and the diligence to get your office lease right first time round - it may save you money and prevent the need for any costly litigation further down the line.Consider office design and office space layout. Get an office design company to draw up plans of how you can turn your chosen office space into a productive working environment.

What physical alterations need to be made to the office space to get it to work for your business? Discuss any office build-out requirements with a General Contractor that specializes in working with office tenants.

If renewing lease (rather than moving to a new office) then take advice from a Tenant Rep Broker about the current office market rental levels. What is happening in the local office market? What deals are being done? Have rental levels decreased in value since your last lease was agreed? Is it a tenant's or landlord's market? How easy might it be for the landlord to re-lease the office to another tenant?

If you're looking to move office then can guide you through the entire moving office process.


Planning an office move? Go the office relocation planning resource center

Latest Tips

Back to top ↑

Register for FREE

My office move will be in:

Terms & Conditions

This is the Privacy Policy for the website known as (the “Site”). We reserve the right, at our discretion, to change, modify, add, or remove portions from this policy at any time so visitors are encouraged to review this policy from time to time. Your continued use of our Site following the posting of changes to these terms means you accept these changes. 

INTRODUCTION is committed to protecting your personal information. All personal information collected from Users will be considered private by and will not be used or shared except as set forth in this Privacy Policy or as may otherwise be agreed in writing between and a particular User. We employ generally accepted industry standards in order to protect the personal information which is provided to us by Users. We cannot, however guarantee that such information will never be subjected to unauthorized access. By using the Site, you acknowledge that you understand and agree to assume this risk, including any damages you may suffer as a result. believes in safeguarding the privacy of our users whilst also providing a beneficial service. This Policy explains how we use the information we collect about you and the procedures that we have in place to safeguard your privacy. 


We will collect personal information about you which you give to us when you register to use our website and when you provide information as part of our service (for example, in order to obtain a copy of a checklist or document for the purpose of helping you plan your office move). We will periodically review your personal information to ensure that we do not keep it for longer than is necessary.


We may use your personal information for the following purposes to:

  • Enable you to access and use part or all of the services; and/or
  • Personalize aspects of our overall service to you; and/or Communicate with you; and/or
  • Process a connection between you and a third party; and/or
  • Provide your details to third parties that offer products or service that may be of interest to you; and/or
  • Analyze and research the use of our website and improve the quality of our services for users and advertisers. 


Please be aware that if you either use, or register to use, our website or our services, you will be giving your consent to us disclosing your personal information to the following parties:

  • Third parties that help us provide our services to you, such as web hosting companies;
  • Third party providers whose products or services are relevant for the purposes of obtaining advice or services relating to moving office;
  • Regulatory/governing bodies for the purposes of compliance monitoring;
  • Other third parties that might be able to offer products or services that are applicable as a result of your requirement about thinking about moving office.
  • We automatically collect information about your visits to our site. We may share your personal information with third party service providers who may then contact you with a quote for their product or service. You hereby consent to being contacted by such third parties, and also by, by phone, email or mail, regardless of the presence of your phone number(s) on any local or national no-call list, or of your email address on any no-contact list.

We may transfer, sell or assign personal information to third parties as a result of a sale of all or substantially all of our business or in connection with a merger, consolidation, change in control, reorganization or liquidation. We also reserve the right to disclose any information concerning you if we are required to do so by law or in order to protect or defend our rights or the rights of our Users.

If you do not wish to be included then please email 


If you decide to enter into a contract with a third party provider through a channel on our website, the information you have provided to us together with any further information requested by, and supplied by you to, the third party provider will be held by the provider for the purposes set out in that provider's privacy policy. Therefore, you are strongly advised to read your chosen provider's privacy policy and satisfy yourself as to the purposes for which the provider will use your personal information before entering into the contract. We have no responsibility for the uses to which a provider puts your personal information once you have contracted with that provider.


The internet is not a secure medium. However we have put in place various security procedures as set out in this policy. Firewalls are used to block unauthorised traffic to the servers and the actual servers are located in a secure location which can only be accessed by authorized personnel. We also keep your information confidential. Our internal procedures cover the storage, access and disclosure of your information.


This Site may contain links or references to other Websites over which we have no control. You hereby acknowledge that our privacy policy does not apply to any site other than


We may use "cookies” and/or other similar technology in the Site or in our communications with you. These technologies are designed and intended to make our site more efficient and convenient for Users. They include a small file stored on your computer, and can be used to store and collect information relating to your use of the Site and our communications with you. You can set your web browser not to accept cookies, but if you do so, some functions of the Site may be adversely affected.

We may also document your IP address in order to operate the Site, help diagnose problems with our server, to track User preferences and to identify our Users (see Information Use & Sharing) .

Sometimes third parties to whom you may be referred through our Site may also use cookies or other tracking technologies. We have no control over the use of Tracking Cookies by such third parties, and no responsible or liability for their use of such technologies.


If you have any queries, please contact us via email at