4 Important Office Build-Out Considerations
Designing and building out a new space is a great opportunity to improve the efficiency of office space utilization, enhance operational efficiency and create a more positive work environment for your staff. But deciding how to design and configure your new office can be a daunting task.
There's a lot to consider, and it can be costly if you don't get it right.
These 4 important office build-out considerations will guide you through the build-out process and ensure that no critical and expensive mistakes are made.
1. Involve the landlord in the process
It's always advisable to involve the landlord in the process right from the very start. You'll need to get their consent for carrying out certain alternations to the premises and discuss with them the extent of the build-out.
You should also try to negotiate a tenant improvement allowance with the landlord to considerably help towards the cost of the project. Ask your Tenant Rep Broker to include this as part of their lease negotiations.
Once you are clear about the design and build-out, have an architect draw up 3d visuals to present to the landlord and get their full agreement.
2. Retrofit
Bear in mind that whatever changes you make the property, you'll have to return the property back to its original state. This is what's known as retrofit. Whilst you may not be thinking that far ahead, it's important to consider how much a retrofit is likely to cost if you are planning any drastic changes to the build-out.
3. Use a professional office design company
In order to create an effective workspace, you'll need support from a professional office design company. They'll work with the budget and timescale you have available, and come up with the best possible solution that will enable your business to function effectively in the space.
4. Create an internal Office Build-out Team
Create a team within your organization who is responsible for the various aspects of the new office design and build-out. A representative from IT, for example, will be able to offer guidance on how your IT infrastructure may influence the design and layout of the space.
The marketing team can provide the correct color palette of your brand that you may want to reflect in the paintwork.
An internal project management team will also help keep a close eye on whether the design and build-out is on spec and within the budget and timeframe you set at the outset. Designing and configuring an office space can be a complex task. But by considering these 4 important factors in the early stages will help you to achieve a workplace that is flexible, well planned, inspirational and practical. Use the Tenant's Guide to Office Design for practical tips on how to achieve a flexible office build-out.
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