the office relocation planning website

5 Steps to Start Planning your Company Relocation

Planning a Company Relocation

Whether you're in the process of deciding whether to look for alternative office premises, or you are just starting out planning your company relocation, here are five steps to follow during the preliminary stages of your relocation plans to ensure you follow best-practice:

      1. Set your Moving Date
Once you know the date you need to vacate your existing property, you can then work "backwards" and set key tasks and deadlines between now and then that will ensure your relocation happens smoothly. Make sure you allow enough time to plan your company relocation, as you don't want to find yourself rushed to find the ideal office. If you need more time, consider re-negotiating extra time on your lease or renting temporary office space, instead of rushing into a new lease on a property that isn't right.

      2. Book your Moving Company
Whatever the size of your business, hiring an Office Moving Company plays a major role in ensuring your move is carried out like clockwork and reduces any disruption to business during the move. A good office moving company will get you set up in the new office quickly, help you unpack and even reconnect your business technology equipment.

      3. Find a good Tenant Rep Broker
It's very important you hire a Tenant Rep Broker to help you find the best office for your business and then negotiate the right office lease. They will work with you to define your space requirements, work out the best size of office for your staff, decide on the best location and what facilities you need. Your Tenant Rep Broker's fees are paid for on behalf of the Landlord of the property you choose, so there are plenty of benefits for tenants who use a Broker.

      4. Set a Budget
A company relocation can be costly and it's important to keep a close eye on costs. Use this Moving Office Budget Planner to identify all the costs that you're likely to incur during a relocation project, and then manage your spending going forward.

      5. Let Staff Know
Internal comms is a vital part of planning a company relocation. Don't just think about how you are going to tell staff about the move, but also be clear about what messages you want to convey in telling them. Moving to new offices is usually a positive progression in a company's development, but staff may be skeptical about the change. Reassure them about your future plans and keep them involved throughout the move using this HR Guide to Moving Office.

 

Planning an office move? Go the office relocation planning resource center

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