A 5-Step Guide to Planning a Business Relocation
A business relocation is a major step in a company's development; it can be exciting and challenging, but can also be a stressful project to co-ordinate. From finding your next office space, negotiating the best lease terms and then getting your business moved and set up quickly in the new location, it's no wonder moving is ranked as one of life's most stresful events.
The way you handle the business relocation can make all the difference, and if you're responsible for organzing your office relocation, this 5-step guide will make sure you go through the right steps to ensure your relocation is carried out with minimum disruption and hassle:
Plan Ahead
There's going to be a lot of things to do, so the earlier you start the better chance you've got of it all going smoothly. Best practice dictates that you should begin planning a business relocation at least 18 months prior to your existing office lease expirying. It may seem like such a long time, but time really does fly when you've so much to do.
Don't do it Alone
A business relocation takes a whole load of planning, and in addition to your existing workload you're going to be hard-stretched to do it by yourself. Get a team of people together from within your own organization to help delegate tasks to, and also hire professionals. Here's who to get on board your team:
- Tenant Rep Broker
- Real Estate Lawyer
- Office Design Company
- IT Relocation Company
- Office Moving Company
Plan your Timeline
Once you know the date you have to move out of your existing office, you can start to work backwards and identify all your key dates that you need to remember. This easy-to-use Moving Office Timeline to automatically work out key dates and ensure you never miss a deadline!
Determine your Office Space Requirements
Trying to find the ideal office space can be a time-consuming task. Your Tenant Rep Broker is likely to want to know how much office space you're looking for, and this will depend on the number of staff you have, and the facilities you require. Use this handy Office Space Calculator to help you work out the amount of square feet you need in your new space.
Set a Budget
It can costly relocating a business, so it's important to plan ahead and know the kind of costs you're likely to be in for. The Moving Office Budget Planner will help you set a budget and manage your costs going forward so you can keep your office relocation team to task and on budget and ensure you don't overspend.
Download the Business Relocation Checklist to help you plan a smooth business relocation and provide you with a step-by-step guide of everything that needs to be done.
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