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A Guide to Office Relocation Project Management

Office Relocation Project Management

Moving your office is one of the largest financial investment your business is likely to make, yet many companies don't have the experience, time or resources to plan and execute and office relocation project plan effectively.

This step-by-step guide will give you some top tips on how to project manage your office relocation and which external advisors you need on your team to execute a smooth and successful office move:

Step 1: Appoint a Leader

Someone (within your organization) needs to be responsible for project managing the office relocation. They need to be well organized and a good manager of people and processes.

Step 2: Get a Checklist

An Office Move Checklist will guide you through the entire office relocation project and outline which tasks need to be done - and when. The Office Move Checklist will be your roadmap to navigate your business through a smooth office relocation.

Step 3: Clarify your Requirements

Define exactly what you are looking for in the new office space. Taking into consideration size, facilities, location, type and style of building etc. Use the Office Space Calculator to work out how much office space you are going to need.

Step 4: Book your Moving Company

As soon as you know your moving date, you need to book and confirm an Office Moving Company to carry out the move. It's wise to shop around and get 3 estimates from various office moving companies in your area so you can achieve best value.

Step 5: Appoint a Tenant Rep Broker

A Tenant Rep Broker will be responsible for finding and securing the right office space on your behalf. Their role is invaluable in negotiating the a favorable office lease deal on your behalf with the Landlord.

Step 6: Appoint a Real Estate Lawyer

Once you have found the ideal office space, a Real Estate Lawyer will review the office lease, following the negotiations with your Tenant Rep Broker, to ensure everything has been accurately documented and your company's legal interests are protected.

Step 7: Office Design & Space Planning

To get your new office looking fully functional and make it an inspiring place to visit and work, you need to engage the services of an Office Design Company. They'll be able to review your working practices, culture and corporate image and advise on color scheme, office furniture and space layout.

Step 8: Plan your IT Relocation

Moving PCs and business phone systems require logistical planning, and you will need to ensure your new office has the correct cabling installed so that everything functions as it should on the first morning in your new office. Use the IT Relocation Checklist to ensure you have all bases covered as far as your business critical equipment is concerned.

For more help and guidance on project managing an Office Relocation, download the FREE Office Move Checklist to plan every step of your office move.

 

Planning an office move? Go the office relocation planning resource center

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