All you need to know about IT Relocation
Efficient IT relocation is vital to completing a successful office move. Today, most businesses simply cannot function without technology, so the sooner you start planning your IT relocation needs, the better. A swift, seamless transferral of phone lines, hardware and infrastructure will minimize downtime, maintain productivity, and facilitate a positive flow of communication with your customers.To get started, evaluate your business technology needs and create a Business Continuity Plan tackle any delays. Not all office moving companies offer IT relocations, so you may need to contact an IT and telecoms solution provider.
1. Cabling and hardware infrastructure
Identify a tidy, air-conditioned area to house servers, switches and routers. Then create a detailed floor plan to determine where desks will be placed. Check that there are enough data, power and telephone outlets in your new office and that they're appropriately located.Any existing data cabling should be thoroughly tested and make sure you have plans in place to accommodate your cables - avoid running them around the edges of walls, between desks and under carpets. Ask a general contractor to check the safety of all your electrical outlets.
2. Telephone lines and broadband
Installing any new telephone and ISDN lines often incurs lengthy, fixed lead times. Engineering work may be required for new buildings. Once your lines have been moved and reconnected at the new site, the process of transferring broadband can begin. If you run a PBX system, the physical moving of your telephone system will require a qualified engineer. If you've adopted a hosted VoIP-based system, you'll simply be able to plug into a working internet connection at your new premises.
3. Moving hardware
Don't underestimate how much time and careful consideration is needed to approach the process of powering down, unplugging and boxing up your hardware. Depending on the number of computers and servers you're moving, you may want to use a courier.Label the equipment to show who will be using which computer and where there'll be sitting. At the other end, wait until the desks and office furniture are in place before unpacking.
4. Email and mobile services
If you have a hosted IMAP or exchange-based system, getting set up on email will be straightforward. All you need to do is plug PCs into working network points. On the other hand, if your email is delivered via an in-house email server, you'll need to first move the email servers, power up, edit the point of mail delivery details and update your new IP address.Keep in mind that you may need to update cell phones and other mobile devices with the new settings.
5. Test and clean equipment
Take the opportunity to clean or even upgrade your equipment (such as mice, keyboards and monitors) before setting it up at your new office. Test all equipment before your staff get to work.For a full breakdown of how to successfully complete an IT relocation, download our free IT relocation checklist.
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