Change Management during Office Relocation
Office Relocation Change Management
Moving office doesn't happen every day. In fact, it's a big milestone in the life of a business and a change in working environment can bring about many benefits. It presents an ideal opportunity to embrace a new corporate image, implement new processes and even team restructuring; all of which can have a positive impact on staff productivity, morale and even staff retention.
But before a company can fully embrace these changes, it's important to consider the personal effect an office relocation can have on your staff. How a company manages the change process for staff during an office relocation is critical, particularly if they have been in their existing workplace for a long time. HR will need to play a central role throughout the office relocation process to ensure that staff are:
a) Regularly updated with what's going on
b) Feel involved in the office relocation process
c) Can air any concerns regarding the relocation
If the reason behind your office move is to expand or merge with another company, this will involve even more staff nurturing as this goes far beyond a change in physical location - it may mean a company restructure and changes in processes which can be even more unsettling for staff.
Managing staff expectations
Staff will have different expectations of what their new office environment will bring. Some may be positive about the change, whilst others might be concerned how the office move is going to impact how they commute to and from work, the time it takes, and other seemingly trivial matters such as losing their favorite lunch bar.
The trick is to always present a clear and consistent message about the reasons behind the office relocation; keep them informed throughout every stage of the relocation process and open the floor to any ideas that might be implemented in the new office.
Consistent and clear communication with staff will help to keep them involved, feel important, valued and help to eliminate any negativity surrounding the office move.
Change Management After the Office Move
There are bound to be settling-in issues that crop up once a company has moved in to their new office. Organizing an office move involves making sure that staff are happy, settled and equipped in order to do their job well.
Ask staff for feedback and make sure they are comfortable with their new workplace, seating arrangements and how they feel things can be improved upon. Whilst you may not be able to implement every change request, it will go some way to improve overall communication, processes and keep staff morale high.
ADDITIONAL READING: The Help Moving Office HR Guide to Moving Office is the essential read for any HR Manager or Office Move Project Manager to guide their staff through a happy and smooth office move.
Wherever you are in your office move process Help Moving Office has the information you need to plan your office move properly.Start Planning
With over 15 guides, checklists, tools & calculators the Resource Center has everything you need to plan, organize & manage a successful office move.See Resources
Looking for the right companies for your office move? Connect with independently sourced and pre-qualified vendors that are experts in your local market.The Directory
An office move has countless moving parts. Where do you start? Keep reading... "Guru" of office moving, Ed Katz, has you covered!Read Article
Looking for the best mover for your office relocation? The best way to narrow down your search is to ask the right questions. What are the right questions? We're here to help! Ed Katz, president of the International Office Moving Institute (IOMI) and guru of office moving, will tell you exactly what you should be asking potential movers and what the right mover will say.Read Article
Identify the key stages of an office move and find out what important issues need to be considered at each milestone.Read Article