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Checklist for Touring Office Properties

Viewing Office Properties

Touring potential office properties can be a time-consuming and confusing process; particularly if it has not been carefully planned or your office space requirements have not been thoroughly considered.

Touring office properties will be arranged by your Tenant Rep Broker - who will also accompany you on each tour. Your Tenant Rep Broker will have selected a range of properties for you to tour based on your requirements. This will enable you to get a feel for the range of office properties currently on the market and what can be realistically achieved for your rental budget.

You can maximize your office space tour by being better prepared, armed with the right knowledge and material, and by asking the right questions. Here are some ways to help you:

Office Tour Preparation

Before the tour, you should have a clear understanding of what the budget limitations are (including rent and maintenance charges) so you don't overstretch yourself, or worse still, be led by your heart rather than your head!

Basic information such as size (use the Office Space Calculator to find out how much space you'll need), location, local amenities are all things you should discover before you take the tour. You might even decide that some properties on the Tour List are really not worth viewing because they simply don't meet your requirements.

Download and print a copy of the Office Space Checklist in preparation for the tour.

During the Tour

Regardless of your perceived ideas about the location or the space itself, it's good to go to each tour with an open mind. If the space is already occupied, don't get too caught up with how they use the space, as this can quite easily be reconfigured to your unique requirements. Consider the cost of making big structural changes (such as knocking down walls etc) against your budget constraints.

Your first impressions of the building are usually the right ones - and lasting ones too. So make sure you take a note of those as this will also be the first impression visitors and clients get when they visit you.

Look at whether there is enough natural light, as this carries many advantages and it's one thing you are not going to be able to change. Consider any particular technical requirements, such as server room, and the number of available electrical outlets.

Ask Questions

Be armed with as many questions as possible for your Tenant Rep, particularly in relation to cost and maintenance responsibilities. The answers to those questions will determine whether the property is worth a second look where you can then start homing in on lease details etc.


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