Choosing a Project Leader for your Company Relocation
Effective project management is essential to any successful office move. It requires someone within an organization to oversee the planning and management of the process, and execute some of the smaller and practical tasks. It's therefore imperative to choose someone who possesses the right qualities so you can rely on them to 'spearhead' the entire relocation project from start to finish.
Most companies are already pushed to their limits in terms of resources, and finding someone with enough time to dedicate to the project is often a challenge. Usually, companies rely on someone in an admin role to take on the task; such as a PA or Office Manager. They are often more organized and can juggle the organization of the move along with their day-to-day tasks.
To help you choose the right project leader for your company relocation and ensure the relocation gets executed seamlessly, here are some qualities they ought to possess:
There are a lot of tasks to juggle when planning a company relocation, so it's essential that the person in charge is well organized so they don't fluster when the pressure's on. A Project Manager needs to keep their cool even when the going gets tough!
An effective Relocation Project Manager needs to possess the ability to communicate well with others in the relocation team, as well as with external advisors. Poor communication between the parties often results in delays to the relocation schedule, over-spending and a general lack of focus on the company's relocation goals and objectives. Communication is more than conveying work instructions to employees; successful communication involves setting clear priorities, delegating tasks clearly and conveying the vision of the new office with others within the group.
Ability to Delegate
Collaboration is the key to a seamless and smooth transition to the new office. And no matter how organized the leader is, they're never going to do it all on their own! There should be other people within your organization (including Finance, Marketing, HR and IT) to help support the many tasks involved and bring specialist expertise to the project.
As the move day draws ever closer, they'll be some decisions that need to be made, quite literally - on the spot. The Project Leader therefore needs to be able to think on their feet, and be granted enough responsibility to make those decisions on behalf of the business. The move day itself will require a lot of juggling between responsibilities as well as between locations, so someone who is a quick thinker and is not effected by the pressure is a must.
There are a team of external advisors who you'll need on board to help execute your office move. Find out who they are.
Any office move Project Manager needs to be armed with the right tools, guides and checklists to help them plan a smooth office move from start to finish. Access the Help Moving Office Resource Center here.
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