the office relocation planning website

Cloud Computing Might Be Just What the Movers Ordered

When you’re moving an office, there’s quite a bit on the to-do list, including preparing to move your servers, computers or data center equipment. Taking it apart, packing it up on the one end, followed by setting it all back up on the other is a daunting process. And, the question looms: Will it work when I’m at the new location?

Perhaps it’s time to think seriously about a migration to the cloud. Using the cloud, your software and computing resources are not installed locally on computers, but rather, it’s stored remotely. Many small businesses are already using the cloud and don’t really think about it: For example, businesses that use gmail, use the cloud. Gmail -- like Facebook -- is a cloud application, and cloud apps reside in remote, off-premises data centers. Those data centers are purpose-built facilities geared for high availability.

Before the moving van pulls up, consider these advantages:

Security. Generally, the cloud provides a more secure environment than a small business could ever build for itself. Your server closet is probably not as secure as the cloud, and your on-premise data is therefore not as safe. The cloud services provider monitors your equipment and access to the premises of data centers is tight. Experienced staff maintain the infrastructure and they take security seriously. Many organizations that depend on high levels of security use the cloud: Last year, the U.S. federal government authorized AWS, Microsoft's Azure GovCloud and CSRA's ARC-P IaaS to store sensitive data on their respective clouds.

Data Retrieval. This goes hand-in-hand with security, but with more of a disaster recovery spin. In the event of a power outage — or an accidental deletion — data in the cloud is generally easy to retrieve. Both hardware- and software-level redundancy protect against the loss of data. Should a failure occur, self-healing systems are hard at work, and recovery is the cloud provider’s responsibility, often just a phone call away. Your information will be there when you need it.

Flexibility. You may be moving because your business is growing or because you are downsizing. Either way, cloud computing can help provide the appropriate amount of flexibility and scalability. You won’t have to bring all that equipment to a new location if you don’t need it. Conversely, if you need more, why take up room at the new office setting? Square footage is expensive; add an office or meeting space instead. And employees can continue to have ready access to their files using web-enabled devices including smartphones, laptops and notebooks. Cloud computing helps business quickly ramp up or downscale IT requirements as needed, an especially beneficial feature for companies with seasonally driven businesses. Cloud service providers work with customers to increase existing resources, providing IT infrastructure-as-a-service to accommodate rising business needs. That strategy supports business’ growth without costly changes to existing IT systems.

Cost Savings. You’re moving. In and of itself, that’s expensive. Moving to the cloud simultaneously can help recoup some of those expenses. You’ll have less to move, less to unpack -- and ultimately less to manage. If you now have a dedicated systems administrator or IT team, you may be able to redeploy those assets to an area more directly related to your core business. Or you may need customer support rather than IT support -- because your systems will now be cared for by you cloud provider.

In addition, using the cloud results in a more efficient use of power. On-premise servers are often not fully utilized, yet draw the same amount of kilowatts as those running at capacity. The cloud charges only for exactly what is used.

Cloud IT involves no upfront investments.  The IT infrastructure is taken care of by the cloud service provider for a fixed cost. That means no surprise bills for repairs; your budget’s IT line won’t fluctuate unexpectedly. As you begin to assess what’s staying and what’s moving for the next chapter in your business, a move to the cloud can make sense to make you more efficient and secure for years to come.

Exigent Technologies is an award-winning IT services and consulting company based in Northern, New Jersey.
 

Planning an office move? Go the office relocation planning resource center

Latest Tips

Back to top ↑
×

Register for FREE

My office move will be in:

Terms & Conditions

This is the Privacy Policy for the website known as www.HelpMovingOffice.com (the “Site”). We reserve the right, at our discretion, to change, modify, add, or remove portions from this policy at any time so visitors are encouraged to review this policy from time to time. Your continued use of our Site following the posting of changes to these terms means you accept these changes. 

INTRODUCTION

HelpMovingOffice.com is committed to protecting your personal information. All personal information collected from Users will be considered private by HelpMovingOffice.com and will not be used or shared except as set forth in this Privacy Policy or as may otherwise be agreed in writing between HelpMovingOffice.com and a particular User. We employ generally accepted industry standards in order to protect the personal information which is provided to us by Users. We cannot, however guarantee that such information will never be subjected to unauthorized access. By using the Site, you acknowledge that you understand and agree to assume this risk, including any damages you may suffer as a result.

HelpMovingOffice.com believes in safeguarding the privacy of our users whilst also providing a beneficial service. This Policy explains how we use the information we collect about you and the procedures that we have in place to safeguard your privacy. 

THE INFORMATION WE COLLECT

We will collect personal information about you which you give to us when you register to use our website and when you provide information as part of our service (for example, in order to obtain a copy of a checklist or document for the purpose of helping you plan your office move). We will periodically review your personal information to ensure that we do not keep it for longer than is necessary.

PURPOSES FOR WHICH WE USE INFORMATION ABOUT YOU

We may use your personal information for the following purposes to:

  • Enable you to access and use part or all of the services; and/or
  • Personalize aspects of our overall service to you; and/or Communicate with you; and/or
  • Process a connection between you and a third party; and/or
  • Provide your details to third parties that offer products or service that may be of interest to you; and/or
  • Analyze and research the use of our website and improve the quality of our services for users and advertisers. 

INFORMATION USE & SHARING

Please be aware that if you either use, or register to use, our website or our services, you will be giving your consent to us disclosing your personal information to the following parties:

  • Third parties that help us provide our services to you, such as web hosting companies;
  • Third party providers whose products or services are relevant for the purposes of obtaining advice or services relating to moving office;
  • Regulatory/governing bodies for the purposes of compliance monitoring;
  • Other third parties that might be able to offer products or services that are applicable as a result of your requirement about thinking about moving office.
  • We automatically collect information about your visits to our site. We may share your personal information with third party service providers who may then contact you with a quote for their product or service. You hereby consent to being contacted by such third parties, and also by HelpMovingOffice.com, by phone, email or mail, regardless of the presence of your phone number(s) on any local or national no-call list, or of your email address on any no-contact list.

We may transfer, sell or assign personal information to third parties as a result of a sale of all or substantially all of our business or in connection with a merger, consolidation, change in control, reorganization or liquidation. We also reserve the right to disclose any information concerning you if we are required to do so by law or in order to protect or defend our rights or the rights of our Users.

If you do not wish to be included then please email info@helpmovingoffice.com 

THIRD PARTY PROVIDERS AND DATA PRIVACY

If you decide to enter into a contract with a third party provider through a channel on our website, the information you have provided to us together with any further information requested by, and supplied by you to, the third party provider will be held by the provider for the purposes set out in that provider's privacy policy. Therefore, you are strongly advised to read your chosen provider's privacy policy and satisfy yourself as to the purposes for which the provider will use your personal information before entering into the contract. We have no responsibility for the uses to which a provider puts your personal information once you have contracted with that provider.

SECURITY

The internet is not a secure medium. However we have put in place various security procedures as set out in this policy. Firewalls are used to block unauthorised traffic to the servers and the actual servers are located in a secure location which can only be accessed by authorized personnel. We also keep your information confidential. Our internal procedures cover the storage, access and disclosure of your information.

LINKS TO OTHER SITES

This Site may contain links or references to other Websites over which we have no control. You hereby acknowledge that our privacy policy does not apply to any site other than HelpMovingOffice.com.

COOKIES

We may use "cookies” and/or other similar technology in the Site or in our communications with you. These technologies are designed and intended to make our site more efficient and convenient for Users. They include a small file stored on your computer, and can be used to store and collect information relating to your use of the Site and our communications with you. You can set your web browser not to accept cookies, but if you do so, some functions of the Site may be adversely affected.

We may also document your IP address in order to operate the Site, help diagnose problems with our server, to track User preferences and to identify our Users (see Information Use & Sharing) .

Sometimes third parties to whom you may be referred through our Site may also use cookies or other tracking technologies. We have no control over the use of Tracking Cookies by such third parties, and no responsible or liability for their use of such technologies.

CONTACT US

If you have any queries, please contact us via email at info@helpmovingoffice.com.