Countdown to a Successful Office Relocation
If you feel daunted at the thought of organizing an entire office relocation, making a systematic Checklist can help you stay in control, especially in the countdown and the days approaching your move. Once you have secured your new office space, finalized your moving date and signed your new office lease, work through this 30-day Countdown Checklist to make sure your office relocation happens smoothly.
Book your Office Moving Company . If you haven't got moving quotes yet, then organize them today using our Office Moving Quotation Enquiry Process. Make a list of what office furniture you will be taking with you to the new office, and try to archive as many files as possible to avoid unnecessary clutter in your new office.
Organize your IT Relocation, including your telephone, broadband and network infrastructure in the new office. An IT & Telecom Solution Provider will help you plan the IT move and install new lines so that your systems are working on the first day in the new facility.
Arrange for termination and transfer of your utilities. Ask for your utilities to be set up a few days prior to moving in the new office so they can tested before arrival.
Organize your Change of Address Notifications and start drafting your letter to clients using this Letter Template. Our useful Change of Address Checklist will remind you of the companies you need to inform about your forthcoming relocation.
Visit the new office and finalize the office space plan and seating plan and send the final copy to your Office Moving Company and to all staff.
Get all your staff involved in an office de-clutter. Recycle what you can, and donate any old office furniture that isn't going to complement your new office design.
Organize cancellation or redirection of regular deliveries, subscriptions and postal service.
Prepare a moving box with essentials and refreshments for your Office Moving Company, such as tea bags, coffee, bottles of water and a kettle so you can get what need easily on moving day.
Distribute key fobs and entrance cards to the new office to all staff, along with printed directions and parking/transport arrangements at the new office.
Send an email round to staff reminding them of moving day arrangements, and ask them to put all their personal desk items into a moving crate that is clearly labeled.
Finalize the packing, loading and unloading procedure with your Office Moving Company, and ensure your office is as tidy as possible to enable them to do their job properly.
If you have planned your office relocation well from the very start, and you are using a professional Office Moving Company, you should be able to let the packers do the job they are there for - and everything should run smoothly.
Use the Office Moving Checklist to help you tick off all the essential tasks that will ensure a smooth office relocation.
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