Design a Countdown to Office Moving Day
Office Move Day Countdown
As your office moving day approaches, you'll need to be confident in the knowledge that you've done the right amount of advanced planning. If you don't have an Office Move Plan, now is the time to make one. This will allow you to formulate the objectives and reasons behind the office move and track whether your office move is on target to be delivered on schedule.
You should design your own countdown to your office move using the Moving Office Timeline to help you with key dates. Use this Countdown to Office Moving Day as a guideline to help you plan your office move schedule as you approach Office Moving Day.
Moving Day Minus 4 Weeks
Meet with your Office Moving Company Representative to finalize arrangements for packing and office move dayDecide on appropriate labelling system and color code schemeDiscuss insurance with your insurance vendor and detail any high value items
Moving Day Minus 3 Weeks
Finalize employee schedule and assign individual responsibilitiesDesign a contact list of key personnel involved in the office move; their cell phones and help lines in case you need to get hold of them during the move
Moving Day Minus 2 Weeks
Order crates from Office Moving Company and distribute to employees to pack their own personal desk itemsConfirm which employees need to be onsite, either at current office or new locationConfirm whether all Change of Address Notifications have been distributedTest any new phone lines that have been put in new office and DDI extensionsArrange for cleaning of current office and organize checkout / handover with Landlord
Moving Week
Conduct a final meeting with your Internal Office Move Team to finalize arrangementsWalk through the new office space once more with Office Design Team to finally check new office space layoutPrint off copies of the new floor plan for Office Moving Company and staff
For a more detailed countdown to your office move, download the FREE Office Moving Checklist. It contains everything from the initial planning and preparation right through to the move day and beyond.
Planning an office move? Go the office relocation planning resource center
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With over 15 guides, checklists, tools & calculators the Resource Center has everything you need to plan, organize & manage a successful office move.
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