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Determining your Office Space Requirements - 8 Questions to Ask

There's a whole myriad of things to consider when choosing new office space, and when you start touring various office properties, you'll begin to realize the range of options out there. But how do you know the style, size, type of building that's right for you? By asking questions.

The first step is to fully assess the needs of your business which will then help determine your office space requirements for you.

We've put together 8 questions that you need to ask to help you choose and secure the right office space:

      1) Will the new space reduce or increase occupancy costs?
If the space is considerably larger than your existing one, it's likely that your running costs will be increasing. Make sure you do your math using the Moving Office Budget Template to ensure you can afford any increase in maintenance and occupational costs.

      2) Does the location help my business attract and retain talent?
Your staff are one of the most important assets within your business so it's important to consider them when choosing a location. Staff need relatively easy access to the office - either by public transport or by car. It's also important to ask yourself whether the location of the new office will hinder or help you hire the right talent in the future.

      3) Are there amenities nearby?
Are there places nearby where staff can get their lunch? Where you can meet clients more informally over coffee? You don't want to have to travel miles to reach a shop, bank or post office so take a good look around the neighborhood when you tour the space.

      4) Does the layout of the space enhance staff productivity?
The environment from which you work plays a big part in how effective you work. The layout of the space, natural light, acoustic and temperature factors all play a role in the productivity of your staff. Some of these factors, such as layout can be optimised and tailored to your own needs, whilst others (such as light and acoustics) may not. Take a closer look at these factors when you tour office properties.

      5) Does the space promote your brand & business strategy?
The space you choose to occupy says so much about your business, company culture and brand values. You need to assess whether the building is projecting the right impression to your clients and prospects. What are your first impressions when you walk through the door - as quite often, this is everyone else's too.

      6) Does the office contain the IT infrastructure require for your business needs?
Find out what the internet and wireless capabilities are within the building? Security may be an issue, particularly if you house your own server - in which case you may need 24 hr security of the building.

      7) Is there room to expand?
If you are hoping to hire more employees during your tenancy, make sure you have enough space to accommodate them. Considering your future growth plans is important to ensure that you don't outgrow the space too soon. Use the Office Space Calculator to help work out the size of your office that will suffice your needs.

      8) Will the space improve your service and interaction with clients?
The new office should facilitate better interaction amongst staff as well as your clients. Are there adequate meeting rooms? Have you considered a break out area for staff to meet informally and share ideas? Moving into a new space is an ideal time to review your working processes to improve the level of service you offer clients.

Use the Office Space Checklist when you tour properties to ensure you consider all the important issues and choose which space is best for your business.


Planning an office move? Go the office relocation planning resource center

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