DO's and DON'Ts of Moving Office
Rules of Moving Office
Organizing an office move is a responsibility that requires meticulous planning, co-ordination of office relocation costs and budget, meeting of deadlines - as well as organizing a whole host of people & companies to bring the moving office process together successfully.
Whether you have some experience of moving office, or are organizing an office move for the first time, it is always useful to get some clarity as to where you should (and shouldn't) be focussing your energy. Knowing the best practice "right and wrongs of moving office" can only help you organize and manage the office move project better.
DO: Start planning your office move as early as possible. The sooner you start the moving office process then the greater the chance you have of achieving the best outcome. You want time to be your friend when it comes to office relocations - as time buys you options and options save you money. Best practice states that anywhere between 9-18 months is needed to get everything properly organized.
DO: Use office relocation planning resources to help you plan and execute your office move. HelpMovingOffice.com provides a full range of free moving office guides and office move checklists. They've been tried and tested by industry professionals and companies who have moved office - and they work!
DO: Recognize the importance of working with Office Relocation Professionals for each key stage of your office move. They are experts in their field and can advice you on the most effective and cost-efficient way to move your business from A to B. Companies that utilize professional help waste less time, make fewer mistakes and save more money throughout the course of their office move.
DO: Involve your staff. They're your key asset and will want to know about the reasons for the office move. They'll also want to be kept up-to-date throughout the moving office process. This HR Guide to Moving Office is a great help for how to keep your staff informed & involved before, during and after the office move.
DON'T: Start planning your office move in any great detail until you've checked the Exit Clause in your current office lease (ie what has to happen for you to leave your current office in accordance with the terms of your lease). You need to know both the method and timing of what needs to be done to exercise notice legally. Once this has been established you can know the timeframes within which you will need to operate.
DON'T: Move office without having a realistic moving office budget. Manage your office costs properly, keep your office relocation budget up-to-date and don't allow your moving costs to escalate out of control.
DON'T: Sign anything (especially the Office Lease!) until you have taken legal advice from a Real Estate Attorney that specializes in working with Tenants that are moving office.
DON'T: Take all your clutter with you! Have a good clear out, use the storage facilities offered by your office moving company, archive historical files and dispose/recycle what you don't want to take with you. This will help to reduce the amount of office space you need and free up more office space for being productive!
Additional Tip! Think short, medium and long-term to ensure your moving office plan can answer the question "what do we need our new office space to do for us?" Consider your future business plans and where your business will be in 3-5-10 years time. This will help influence your choice of office space, the type of lease that will suit you best, your office design and your IT & Telecoms requirements.
For best practice advice on how to plan your office move download the Golden Rules of Moving Office now.
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