Employee Relocation Management
Employee Relocation Management Program
Employee Relocation is a fundamental aspect of planning an office move. Not least because your people are one of the most important assets within your business, and it's important they are treated as such. An effective Employee Relocation Management Program takes into account how you choose to plan and communicate every step of the move to your employees: ensuring everyone is kept informed and up to date, as well as how to make the relocation experience as efficient, painless and stress-free as possible for everyone involved. Part of the planning process will involve how, and when, you are going to break the news to employees, the key messages you are going to give and the frequency of updates. Think about:
When
When are you going to announce the relocation to employees? The sooner the better is the best policy, otherwise you will be in danger of them hearing about the move from external sources.
Information
What information are you going to provide in the first instance. If you haven't found the perfect new office yet, but you are decided on the location, it's a good idea to communicate the facts you know at this stage.
Don't make any promises that you might not be able to deliver. If you have pinpointed the location of your new office tell them where it is. This will help to reassure staff and they can start to plan their new journey to and from the office.
Key Messages
There are always good reasons for a business to relocate. It may be down to cost, size, location, new markets or a company merger. It's best to be as honest as possible with your employees, but be positive and emphasize the key benefits that are going to matter to them.
Think about some of the things that may be important to them, such as access to public transport, parking, office facilities or amenities and highlight these at all stages throughout the move.
Frequency
You'll need to think about how often you will be updating staff, and by which method. If the move isn't happening for another year, you may want to stage announcements for when you have something useful to say.
Be clear as to how often you plan to update them to help manage expectations. You should also offer the opportunity for them to discuss their concerns or ask questions at team meetings etc.
The HR Guide to Moving Office will help you consider a detailed Employee Relocation Management Program that minimizes the impact on your business and maintains productivity throughout the process.
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