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Engaging Employees during an Office Move

One of the biggest challenges facing organizations who are relocating, is to ensure that all their staff feel motivated and informed throughout the relocation process. Your staff need to share the vision of what benefits the new office will bring, and this can only be achieved by regular, clear and consistent communication.

If your employees feel informed, engaged and supported throughout the office move, you're on the right track for a successful and productive office relocation.

We've put together some practical tips to help keep employees engaged throughout the office move, and any eliminate negativity or resistence to change.

Have an Internal Communications Plan
Create and implement an internal communications strategy for the office move. This should include clearly defined priorities and objectives for each phase of the relocation; how staff might be affected, and not forgetting the clear advantages the office move will have on your staff.

Involve HR
If you have a HR team - they should be sitting on your Office Move Team and be continually updated with the progress of the office move. They, in turn, will be responsible for communicating with your staff and listening to any concerns or ideas they have about how the office move is going to effect them.

Have Clear Communication Channels
Decide which communication channels you will be using to distribute information about the office move. If you have an Intranet, you could upload photos and videos of the new office, and open the floor up to suggestions and ideas about the new office design. The more that staff feel involved in the process, the more likely they are to share your vision and feel positive about the office move.

Involve Staff
Allow staff to have their say about how they want their new workplace to look and feel. This might include holding a survey about what they like and dislike about their current office environment - and use this feedback to implement their ideas within the new office design and layout.

Assign "Move Champions"
Move Champions are representatives from each team within your organization who are responsible for preparing their teams for the office move. They will help to facilitate a De-Clutting / Clear Out Project of their individual teams' paperwork - essential for any office move to save on valuable office space.

Post-Move Survey
Once the dust has settled in your new workplace, hold a post-move survey for staff to comment on their new environment. Their invaluable feedback will help to make necessary adjustments so that their new workplace is as productive and functional as possible.

Engaging employees in your office move will mean that staff settle quickly in their new office and disruption is minimized. Create your Internal Communications Plan by using our HR Guide to Moving Office.


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