Factors to Consider when Designing a Workspace
Designing Office Workspace
Designing a workspace involves careful planning to ensure all the important factors such as functionality, ergonomics and company branding are taken into account, and your office is designed and laid out for maximum productivity and workflow.
This Checklist provides some ideas for you to include within your office design:
Functionality & Space Design
- Allow a minimum of 600mm in between each desk. Whilst this is not a legal requirement, it does provide adequate room for efficient traffic flow and gives people easy access to printers, rest rooms and building exits.
- Consider your team layout and which members interact with who the most. This will help formulate the basis of your space configuration.
- For health and safety reasons, pathways and common areas need to be clear of unused equipment and supplies that clutter up the space. Carefully map out your IT requirements, including electrical outlets and internet connections according to where workstations and printers are located.
- Plan adequate storage facilities for your immediate and future requirements, and also consider which team members need regular access to which storage. Try to archive as much as you can before you move office to avoid taking up valuable office space with storage that you don't use regularly.
Ergonomics
- Ergonomics is an important factor to consider when choosing office furniture. Staff will be spending a minimum of eight hours a day in the office, so they need to be comfortable and furniture needs to meet health and safety requirements.
- Office Chairs need to be designed for maximum comfort, productivity and support for employees. Ask your Office Design Company for recommendations of office furniture manufacturers. Most designs incorporate ergonomic standards but look around for various options before making your final choice.
- Each employee is likely to have different requirements to help them carry out their duties effectively. It's worth asking them whether they need any additional desk peripherals such as raised computer stands, wrist supports and foot rests in advance of the move.
Company Branding
Your office design makes a big statement about your company brand values so it's important to agree what messages you want to convey through your design before your General Contractors start the build out. Make sure the workspace design incorporates your brand colors and that your company logo is visible from the main lobby area to give a good, clear impression to visitors. Download the Office Design Guide for more hints and tips to include within your workspace design.
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