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How do I Relocate an Office?

How to Manage an Office Relocation

The prospect of relocating your office may seem like a daunting process, but by breaking down the process into more simple tasks and checks, you will be able to manage and execute the project far easier.

Here's a simple step-by-step guide to help you relocate an office:

Assess your Requirements
What are your reasons behind the office relocation? More / less office space, needing to reduce costs and overheads, better location? Make sure you are clear about the motivations behind the relocation as this will form the basis of your new office and location requirements, and help you map out a clear Office Relocation Project Plan.

Plan the Office Relocation early
Whether you are relocating because your office lease is due to expire, or you intend to exercise the break clause, an office relocation requires early planning. Give yourself as much time as possible to give you the best chance of finding the most ideal new space, negotiating the right lease terms and designing the new office to make it look great and function effectively.

Create a Relocation Budget
How much is the office relocation going to cost you? Find out all the cost components you need to consider using the Moving Office Budget Planner. This will help you form a realistic budget that's easy to control and edit.

Engage the right expertise
Working with the right team of Office Relocation Professionals is the single biggest "must do" for a successful office relocation. Don't try to do the complex and time consuming stuff by yourself, hire the right professionals to advise you and guide you through the process.

Take Legal Advice
Before signing and agreeing your office lease, make sure you run it past a Real Estate Lawyer who will ensure everything is correctly documented and you won't run into any complex legal issues with your Landlord further down the line.

Communicate with Staff
An office relocation can be unsettling for staff, so make sure their needs are considered, and keep them informed throughout the process to avoid any confusion or misunderstandings about the reasons behind the office relocation.

Maximize the Opportunity
An office relocation is a great opportunity to make fresh starts,change any processes that aren't quite working, review suppliers and utility providers in order to reduce operating costs and upgrade IT equipment to improve efficiency.

To learn more about how to relocate an office, and manage the process effectively, download the Office Relocation 101, it outlines all the tasks you need to undertake to plan, manage and execute an office move successfully.


Planning an office move? Go the office relocation planning resource center

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