How long to plan an Office Move?
How Long does it take to Plan an Office Move?
There are 2 parts to this question and a successful office move will require an understanding of both.
1. How far in advance should you start planning your office move?
As soon as the issue of 'we need to think about moving office?' is raised then the first two items on your moving office to-do list should be to:
Find out the position on your existing lease. You need to dig it out and show it to a Commercial Property Lawyer in order to find out what the terms and timeframes required to give notice are. Do not phone up your landlord to ask them what you need to do (as to do so hands over the initiative to them).
Speaking to a specialist Commercial Real Estate Lawyer will mean that they can provide the necessary advice as to how you can "exit" your existing office space in accordance with the provisions of your office lease.
Understand your office space options. Speak to a local Tenant Rep Broker and discuss with them what are you wanting to achieve. They can help you have a look at your property and business strategies in order to weigh up and then outline the options.
Best practice suggests that businesses should start reviewing their options 9 to18 months before the expiration of their current office lease - irrespective of whether the company is thinking about renewing/renogiating the existing lease or relocating to a new office.
It is vital that you allow enough lead-time to have as many options open to you as possible - as this will allow you to make the right financial and operational decision for your business.
Once you have established that you are in a position to move office and that an office move is the right option for your business then you can get started on the execution of your office relocation.
2. How long does each part of the office move process take?
The general rule of thumb for the moving office process can be broken down as follows:
- Identifying & Viewing Office Properties (1 - 4 Weeks)
- Agreeing Terms on your chosen Properties (1 - 2 Weeks)
- Lease Negotiations (4 - 8 Weeks)
- Office Design & Build-Out (4 - 8 Weeks)
- Office Moving (2 - 4 Weeks)
A successful office move is going to require input and expertise from a wide-ranging team of internal and external people.
In order to keep your office move project on time refer to the interactive Moving Office Timetable document which identifies the key stages of an office move and tells you what needs to be done and what time.
Planning an office move? Go the office relocation planning resource center
-
Start Planning Your Office Move
Wherever you are in your office move process Help Moving Office has the information you need to plan your office move properly.
Start Planning -
Access The Resource Center
With over 15 guides, checklists, tools & calculators the Resource Center has everything you need to plan, organize & manage a successful office move.
See Resources -
Office Relocation Services Directory
Looking for the right companies for your office move? Connect with independently sourced and pre-qualified vendors that are experts in your local market.
The Directory
Latest Tips
-
The Rise of Return on Commute (ROC) - How to Optimize Your Workplace for the New Era of Work
In today's hybrid work environment, employees are increasingly evaluating their commute time and its impact on their productivity and well-being. This has led to the emergence of a new concept called "Return on Commute" (ROC), which is similar to the traditional business metric "Return on Investment" (ROI).
Read Article -
Office Furniture Waste: Finding Sustainable Solutions
Office furniture is an essential component of any workplace, offering comfort and functionality to employees. However, the sheer volume of office furniture waste generated annually is a concerning environmental problem. The disposal of office furniture often contributes to landfills, releases harmful chemicals, and strains valuable resources.
Read Article -
SEE WHAT WE DO HERE WITH GOOD PASSION
With over 20 years of experience, Monroe Moving Pro can be your most trusted and valued locally owned and operating moving company. We are proud to provide a full service and quality that surpasses the expectations of our customers. Whether you are planning to move locally or across the country, for domestic or commercial purposes, Monroe Moving Pro offers tailored services to meet up your specific needs. Our combined approach gives us a direct responsibility to be confident and genuine in providing our services.
Read Article