How to Co-ordinate an Office Move
How to Co-ordinate a successful office move
The task of co-ordinating an office move is never an easy one. With what may seem like a steep hill to climb, and endless things to juggle, you're going to need all the help you can get. If you've never co-ordinated or managed an office move project before, this guide will walk you through the basic stages of getting your relocation project off to the best possible start:
Choose your Relocation Team
A successful office move requires a collaborative effort. Chose people within your organization who have the right knowledge and expertise that will be useful for the various stages of the office move. For example, IT, Marketing, HR and Finance. Delegate tasks where necessary and meet regularly to update everyone on progress.
Create a Timeline
Once you know your moving out date, you can start to work backwards and create a timeline of events. Such as when to book your moving company, when to start the build out project of your new office etc. Use the Moving Office Timeline to guide you through when each task needs to be completed by and ensure that nothing gets forgotten.
Search for new Office Space
Searching for new office space is a challenging, yet exciting project. But before you tour any properties, you need to be clear about your requirements. Size is an important factor and you can use the FREE Office Space Calculator to work out how much space is necessary to meet your employee and business requirements. Location is another important decision to make, so make sure you do your research and be clear about your requirements before briefing a Tenant Rep Broker.
Set a Budget
Moving office can be a costly outlay for any business. By setting a realistic budget at the outset, you will be able to control your moving office costs and avoid any overspend.
Have a Plan
Before you do anything or spend a single cent, you need to have a plan about what you want to achieve in the new office, the reasons behind the relocation and how you are going to communicate the move to employees and clients. The Office Relocation 101 will help you put together a clear plan and guide you through co-ordinating an entire office move from start to finish.
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