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How to Help Employees through an Office Relocation

Helping Employees cope with an Office Move

Moving to a new office is momentous milestone for any business. A new office can open up many new opportunities; the optimism of a new environment, reinvigorated productivity and fresh facilities. However, at the same time, relocating to a new office can be an anxious and stressful time for your employees.

If the relocation is not managed correctly from a management perspective, employees can easily be discouraged, and feel unmotivated and negative about the prospect of a new environment. To help make the office relocation a smooth and enjoyable experience for everyone involved, here are some processes you need to put in place at the planning stage of your relocation:

Create an Employee Relocation Communication Plan
This will set out key issues such as how (and when) you are going to tell employees about the move. It is best to send out an internal Official Memo to all staff which details important information such as timings, location of the new office and the reasons why the company is relocating.

Create Dialogue with your Staff
Give your staff the opportunity to ask questions and air concerns about how the relocation is going to affect them personally. Remember that a change in business location will have a big impact on your staff's commute to work; their travel time and costs, and even childcare arrangements. Having regular meetings with staff and keeping them abreast of developments at all stages of the relocation helps them to adjust to the idea and help address any practical issues that need resolving prior to moving in.

Business Continuity
One of the most common mistakes made by companies relocating is failing to get their IT and phones working as they should for the first day. A seamless transition to the new facility will make the process of relocating far less stressful. Your employees will need to carry on with business as usual - even on the first day, and this means making/answering calls, sending emails and getting full access to the network. By planning your IT Relocation well in advance will help to avoid any disruption with IT, internet, and phones.

Involve your Staff
Try to involve your staff in your relocation plans, where possible. This might include taking them for a tour to the new office when the design and build out is near completion. This will help them visualize their new environment and see what storage facilities they will have available. It puts their mind at ease and can create a general buzz about what the future will bring.

Download the free HR Guide to Moving Office for a complete guide on how to help employees through an office relocation. It's packed with practical tips and best practice guidance to make the move an enjoyable and exciting experience for everyone involved.


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