How to Stay Organized when Planning an Office Move
If you're responsible for organizing your company's office move it's can be a challenge to stay on top of all the tasks that lie ahead. Yet for an office move to be successful with minimum disruption, staying organized is a necessity to ensure everything dovetails smoothly.
If you're finding it hard to stay on top of things, and the process of moving office is beginning to feel a little chaotic, use these 5 office move organizational tips to help you stay one step ahead:
Use & Update your Checklist
Using an Office Move Checklist is the best way to keep your office move on track and ensure nothing important gets forgotten. Even the most mundane task should be documented, and this Office Move Checklist let's you tick items off as they're completed so you can continually monitor progress.
Set a Schedule
Once you know the date you need to be out of your current office, download the Moving Office Timeline, insert the move date, and the timeline tool automatically calculates all the important dates and provides a clear schedule for your office move. It's an ideal tool to ensure that everyone involved, including Office Relocation Service Providers, know your deadlines and goals.
Set Goals & Monitor Progress
One of the biggest problems with companies organizing their office move is that they lack direction. They are unclear as to the reasons behind the relocation - and because of that - they can't clearly define the requirements for the new office space. Get together with key stakeholders within your organization to start setting some clear requirements about your new office space so that you have clear goals to work towards.
It's important that you assign responsibility of key tasks to people within your organization. This then forms an Internal Office Move Team; and you can meet regularly to update each other on progress. In addition, you should hire external Office Relocation Professionals to execute the key stages of the move.
Have a Backup Plan
Companies moving office should always have a backup plan so when the worst happens, the work can go on. Consider hiring a virtual office as a back up - this at least provides your staff with a place from which to work where they have all the relevant communications (email, internet and phone) and your business doesn't grind to a complete holt if the unforeseen happens.
Download the Office Move Checklist to stay organized and keep your office move on track.
Wherever you are in your office move process Help Moving Office has the information you need to plan your office move properly.Start Planning
With over 15 guides, checklists, tools & calculators the Resource Center has everything you need to plan, organize & manage a successful office move.See Resources
Looking for the right companies for your office move? Connect with independently sourced and pre-qualified vendors that are experts in your local market.The Directory
An office move has countless moving parts. Where do you start? Keep reading... "Guru" of office moving, Ed Katz, has you covered!Read Article
Looking for the best mover for your office relocation? The best way to narrow down your search is to ask the right questions. What are the right questions? We're here to help! Ed Katz, president of the International Office Moving Institute (IOMI) and guru of office moving, will tell you exactly what you should be asking potential movers and what the right mover will say.Read Article
Identify the key stages of an office move and find out what important issues need to be considered at each milestone.Read Article