HR Manager's Guide to Moving Office
Human Resources Guide to Office Moving
Moving office is often cited as one of the most exciting changes for any business; but the process of moving office can be a challenging one ... not least because there are often increasing pressures on staff to adapt to the idea of a new office environment.
Human Resources professionals have a significant role to play in order to alleviate those pressures to ensure that the office move is a happy and stress-free experience for everyone involved. This article looks what role HR Managers play throughout the relocation, and identifies practical issues to facilitate a smooth office move.
Give Reasonable Notice
Staff are at the heart of any business, and deserve to be informed about the move early on. This helps them adapt to the idea of changes and makes them feel involved in the process.
Be clear and upfront as to the rationale behind the move. Staff will get buy-in far quicker if they are clear as to the motivations behind the move and the benefits it's going to bring to the business.
Hold Support Surgeries
Support Surgeries provide an opportunity for staff to ask questions and get practical support on issues relating to the relocation. For example, some staff may find their commute to and from the new office more difficult and need assistance planning their journeys, or they may need to change working hours in their contract to accommodate longer journey times. Providing practical support for your staff individually will help them to feel supported and valued.
Business As Usual
With so many changes and disruption going on in the run up to the move, it can be easy for staff to be distracted from their day-to-day commitments. It's essential that your company continue to operate as usual and ensure that staff meet their commitments to clients throughout the move.
If you are planning to use any new systems in your new office, get your staff trained up on them BEFORE you relocate so they are completely familiar with how to use them. This will help alleviate the pressures of change when they get to their new facility.
Staff need to know what's expected of them, especially with regard to packing. Your Office Moving Company will do the majority of packing, but you may need staff to pack their own desk items so be sure to allocate crates to staff in advance and keep them updated about what items are being packed - and when.
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