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HR Managment & Employment Tips for an Office Relocation

Tips on how to Communicate with Employees when Moving Office

An office move is not just an upheaval for your business, it's also a turbulent time for your staff. The workforce is the lifeblood of any business so it is absolutely vital that staff are kept informed and feel involved throughout the entire office relocation process.

If your staff feel in any way neglected during an office move, negative vibes will start to spread which can hamper and destroy any successful office move. Consideration needs to be taken when thinking about how a new office location will affect staff personnally; as some may need to make significant changes to their commuting habits, daily routines and even working processes.

Fostering ongoing and positive communication with staff will help to minimize uncertainty and resistance to change.

Here are some tips on how best to facilitate and communicate the change in workplace as far as your staff are concerned:

  1. Keep your staff informed at every key stage of the office relocation process.
  2. Stress how the proposed change in workplace will benefit your employees.
  3. Get your workforce involved in the planning and the implementation of any change.
  4. Ask for input and suggestions for the new office (i.e. meeting room names, new office launch, new office layout etc).
  5. Ensure you provide adequate training on any new equipment or proceedures to make staff feel comfortable and at ease in their new environment.
  6. Test drive new ideas and processes with individual teams before implementing it to your staff at large.
  7. Reassure employees on top level HR issues such as job security, improved efficiency and the benefits the office relocation will bring.

For further tips on managing the office move for your staff, read the HR Guide to Moving Office.

 

Planning an office move? Go the office relocation planning resource center

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