Moving Checklist for Office Move
Moving Checklist for Office Move
Having a coherent and well-thought-out office moving plan is an integral part to all smooth office relocations. While every office move will have its own particular requirements that need to be addressed, here are some common themes that apply to all business moves.
Start planning your office move early
You should aim to plan your moving schedule well in advance of your move date. Use the moving office timetable as the framework for your office relocation.
Clarify the move date early
Establishing a move date deadline focuses the minds of all interested parties so remember to communicate the move date to your staff and your office moving company. This ensures that they are fully aware of the timeframe within which the office transition must be completed.
Provide relevant information to your Office Moving Company
Make sure that floor plans of your new office are made available to your office moving company. By doing this, your office movers will know precisely where all office equipment and furniture needs to be located. You should also arrange a meeting with your office moving company a week or so before the move to discuss everything to make sure you're ready to go on the actual move day.
Packing your office
Your moving company will be able to provide you with all relevant packing supplies and you should also consider leaving the packing/unpacking to your office movers (it is not expensive). If your office moving company does carry out the packing you would be well-advised to organize your files, documents and office supplies in advance of their arrival. This way you will get everything unpacked in the right place and in the right order.
Equipment needing specialist treatment
Make sure you discuss with your office moving company which items require any specialist treatment (fax machines, copiers, printers and other items containing removable parts or liquid). Find out whether you will need to arrange for a technician to be on-site for these items.
Be sure to distribute labels to all your staff so that everything ends up in its correct place in your new office. Using a simple color-coding system which tallies with your new office floor plan is the simplest way to do this. Every crate, box and piece of furniture needs to be labelled correctly so that the office movers know where it needs to end up.
Business communications systems
The smooth transfer of your communications systems is a vital aspect of an office move. Business can resume the minute that your computers, servers and phone lines are up and running in your new office. Be sure to hold a meeting with an IT Relocation Company to discuss the migration of your internal systems several months prior to the move date to give you enough time to get everything sorted.
Inform your Customers
Remember to put together a marketing communications strategy to your customers about your office move. Use the opportunity to remind them what a great job you do. Let them know your new address details and phone numbers (and don't forget to update your website as well!).
For a full breakdown of what needs to happen for a smooth office relocation download the free Office Moving Checklist.
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