the office relocation planning website

Moving Storage Units to the New Office

If like many other companies, you have lots of files tucked away into storage units you're going to need a systematic plan to get them relocated quickly and safely to the new office.

Many companies think it's best (and cheaper) for employees to pack the files into crates, but this could lead to unavoidable downtime, and also puts employees at risk lifting heavy crates. We strongly advise using an Office Moving Company to pack, transport and unpack your files and storage units to the new office. Besides, moving bulk files and filing systems is a labor-intensive task which is best left to office moving professionals.

Benefits of using an Office Moving Company to handle your files & storage units:

  • It allows you to have full access to all files right up until the day you move
  • Prevents any health and safety risks for your employees through manual handling and lifting
  • Files are packed in a systematic order, which means they can be accessed quickly in the new office
  • You and your employees can continue focusing on the needs of the business, rather than on the practicalities of the move.

Planning your new Filing System

Don't assume that your filing requirements will be the same in the new office. It's good to take some time to plan what storage units you will be needing in the future. This process can be done with your Office Design Company during the Workplace Analysis stage. You may also want to use the office move as an opportunity to archive some files that you no longer need access to, but that you need to keep hold of for legal reasons.

Ask your Office Moving Company if they provide file archiving facilities. They can also arrange for secure shredding of unwanted documents. Both options help to free up valuable office space and make your new office look less cluttered. Finally, make sure you plan your office moving schedule way in advance of your move date to give your office moving company plenty of time to arrange the packing of files.

Find an Office Moving Company in your location here. Don't forget to use the Office Moving Checklist for a list of tasks that need to be carried out to ensure a seamless office move.

 

Planning an office move? Go the office relocation planning resource center

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