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Office Build Out Project Plan

The Office Build Out Project will be one of the most important aspects of your office move. An office space that has been strategically space planned, professional designed and built out to a high specification will reap heaps of rewards for your business by improving productivity and creating the right and all-important first impression.

This Office Build Out Project Plan will enable you plan and manage the office build out project with your General Contracting Team and ensure the space is maximized to meet the needs of your business.

Assessing your Requirements
In order to get the most benefit from your new office design and build out, your Office Design Company should carry out a formal appraisal of your existing office. This will include a closer look at your company's image, working practices, workplace communication and individual staff workstation requirements.

Planning the Office Build Out Project
The best time to start planning the office build out project is whilst you are looking for space. The style, age and configuration of an office building will greatly affect the build out project. Some offices will have limitations of what you can and can't do with the space, at the same time it's important not to rule out some buildings which can be easily reconfigured to meet your requirements.

Office Build Out Budget
Get a rough estimation of what the likely build out costs are going to be for your shortlist of properties. Take your General Contractors on some of your property tours to find out. Remember also that by negotiating the right office lease terms with the Landlord, you may be able to get the Landlord to shoulder some of the office build out costs which may enable you to opt for higher specification and quality of build out.

Get Permission
Once you have chosen your preferred office space, always ensure that permission has been granted for you to carry out the works. Also check which aspects of the build out you will need to retrofit when vacating the property at the end of the term - as this may limit any major works you choose to carry out.

Office Design Visuals
Your office design company will come up with a number of design options for you to review and approve. Make sure these are presented in 3d visuals so you get a clear idea about what to expect. Get agreement and sign-off from all parties involved within your organization (making sure you incorporate IT considerations into the plan).

General Contracting Team
When hiring your Office Build out team, make sure you have close liaison with the project manager at all times throughout the process. Make regular visits to the site to check progress and ensure deadlines are being met. You'll also want to keep a close eye on whether the quality of the build out meets your requirements. If it's not, then you must speak to your project manager - as it's all too late once work is completed.

Find an Office Design Company in your City by searching our Directory. Companies embarking on an office build out project should read the Office Design Guide. It's packed with top tips on how to design and deliver an effective workplace that your business will benefit from.

 

Planning an office move? Go the office relocation planning resource center

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