Office Move Best Practice
Office Move Best Practice Tips
Best practice is all about finding - and then using - the best ways of relocating your business to achieve a successful and smooth office move with no downtime or disruption.
These Office Move Best Practice Tips have been gathered from office relocation professionals to give your office move the best possible chance of a successful outcome.
When to start Planning the Office Move?
Depending on the size of your business, best practice suggests planning for an office move should begin at least 9-18 months prior to your office expiry date. The larger your organization, the more time you will need to secure the right office property on the right lease terms.
Moving Company Estimates
In order to secure the most competitive price from office moving companies, best practice dictates you should obtain at least 3 office moving company estimates before making a decision on which company fulfills all your requirements and offers you the best price.
Choosing the right Office Property
Always use a Tenant Rep Broker when looking for the right office space for your business. Never go direct to the leasing agent. A Tenant Rep Broker will review your office space requirements and shortlist a number of potential office properties for you to view. They will then negotiate the lease terms on several of the most suited properties to see which deal proves best.
Regardless of the size of your business, you will need to relocate your IT systems in a secure and logical way so as not to create any disruption to services throughout the move. Determine what IT infrastructure you will need in the new office, including voice, data, video and security so your new office is "IT Ready" for when your equipment arrives.
Back-Up & Contingency Planning
Most office moves that are well planned, happen without any disruption or severe hitches, but you should always prepare for every eventuality. This means backing up all your company data, files and software and store them either away from the office move or at a secure data center. Have a plan of action of what you will do if your IT systems fail on arrival at the new offices. Where are your staff going to work? How will customers get through to you? Having a contingency plan when project planning an office relocation will mean all parties can prepare for them and take the appropriate action. Use the IT Relocation Checklist to help you prepare a solid Business Continuity / Contingency Plan.
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