Office Move Communication
Communication Plan for Office Move
Staff are at the heart of every organization and should therefore be a central consideration when planning an office move. More importantly, relocating your business can have a significant impact on your workforce and due thought should be given on how you are going to communicate the office move to your staff.
These Office Move Communication Tips will help you to deliver effective, consistent and clear communication to your staff throughout the office move process so the business transition for your staff goes as smooth and painless as possible.
Define clear and positive messages about the office moveIdeas may include expanding into a better and more efficient office environment, better location in order to service clients better, or move to an office with better facilities.
Communicate Early & Regularly
Don't let your staff hear about the office move in the press or from a client. When it comes to announcing your office move, your staff should be your priority. Otherwise rumors may start and negative vibes begin to spread. Regular communication of how the office move project is progressing is also important so staff know what to expect.
Create Open Forums
The way in which you communicate with staff is also important. Open discussions and face-to-face meetings are always better than email updates; giving staff an opportunity to voice concerns, ask questions and suggest ideas.
Generate Excitement
Create office move countdown clocks, display photos of the new office design and highlight the new technology features your new office will have. All these positives will help generate a buzz in the office and excitement of things to come.
Provide Support Channels
Some staff will be resistant to change and may have concerns about their ability to commute easily to and from the new office, how the new office space plan will affect their day-to-day work. Make sure you provide forums or offer counsel so they can voice their concerns.
Involve your Staff
There are many ways you can involve your staff in your office move plans. Hold competitions for new conference room or building names, office design ideas - anything that maintains staff momentum throughout the relocation process.
Celebrate the Office Move
Host a moving in party with your staff and clients to celebrate your new office and showcase your new company image.
Use the HR Guide to Moving Office for more practical guidance on the positive impact that HR can play in achieving a smooth and happy office move for staff.
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