the office relocation planning website

Office Move Planning - make sure it's a Team Effort

Office Move Planning

Anyone who has ever organized an office move before will fully appreciate the importance of pulling together the right office relocation project team. This will require you to call on the know-how of key departments from within your own company as well as professional expertize of external Office Relocation Service Providers.

Don't struggle alone when planning an office move as planning an office relocation is a full-time job in itself - and piling extra pressures on top of an existing workload is the recipe for staff burnout and office move disasters.

Create an Office Relocation Project Team and hold regular meetings to discuss ideas and progress. The ideal Office Relocation Project Team should generally comprise the following:

OFFICE RELOCATION PROJECT TEAM - INTERNAL MEMBERS

Project Leader
This is an important role and should be the person responsible for spear-heading the entire office move project. They need to have enough time to dedicate to managing the office move and be senior enough to make decisions.

IT Department
Your IT department will need to be involved to help manage the IT Relocation. They will liaise directly with the IT & Telecoms Company about transferring IT equipment and moving phone systems without any service disruption or downtime.

Human Resources
Your staff are at the heart of any office move - and they need to be involved. They will welcome you seeking their input, addressing any concerns and keeping them informed throughout the office move process. The HR representative will be the main liaison for keeping staff informed and involved.

Finance
How much you can spend on your office relocation will rely on input from your Finance Team. They will help you put together a realistic Moving Office Budget and help manage all costs associated with an office move.

Sales & Marketing
Informing clients and announcing your office move is an important aspect of moving office and this usually involves a representative from Marketing. They will also need to update stationery & other collateral, websites, emails and anything with your office address on it.

OFFICE RELOCATION PROJECT TEAM - EXTERNAL MEMBERS

Tenant Representative Broker
They are the go-to people to help you find the most appropriate new office space and then negotiate the most favorable deal on your behalf.

Commercial Real Estate Attorney
Their role is crucial to guiding you through the legal aspects of an office move. At the end of the day you want to ensure that your company's commercial and operational interests are protected during the "exiting" from your current office and the signing of the office lease in your new office.

Office Design Company
They will be on hand to bring your new office to life. From space planning, office design and the subsequent build-out of your new office their role is to design and then deliver the most efficient, flexible, effective and inspiring office space in which your company can flourish.

IT & Telecoms Company
Your IT Equipment and Phone Systems are the lifeblood of your company so it is business critical that everything is moved seemlessly - and on time! Be sure to co-opt the expertize of IT Relocation professionals to ensure that everything is fully functional on that all important "first day" in your new office.

Office Moving Company
They are the experts when it comes to moving your company. Always use a Moving Company that specializes in office moves.

Teamwork is a key ingredient for a successful office move so be sure to put together the right Office Relocation Project Team and then delegate the office relocation tasks appropriately. This will help ensure that the office move happens on time and to budget - and that nothing (and no one!) gets forgotten. Looking for external Office Relocation Services? Find accredited companies in your area to help with each step of the office move.

 

Planning an office move? Go the office relocation planning resource center

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