Office Moving Guide for Organizations
Planning an office move is an unfamiliar experience for most people, and can be very stressful given that you have to continue with your day-to-day duties in addition to all the planning and preparation. That's why HelpMovingOffice.com has produced this Office Moving Guide to help familiarize yourself with the process and minimize disruption to your organization throughout the process.
Appoint Office Moving Company
Once you have found your new office space, the next stage is to establish liaison with reputable Office Moving Companies in your area to carry out your office move. Approach up to 3 Office Moving Companies, meet with them and get estimates. It is important that you appoint an Office Moving Company who has experience in office moves and who understands your goals and objectives and any concerns you may have.
Try to archive as much as possible in the run up to the move. You really don't need to take all those redudant files with you - only those that are active. This will offset the amount of office space you need for storage that can be put to better and more practical use.
Finalize Floor Plans
Make sure the final floor plan has been agreed by Senior Directors before issueing copies to your Office Moving Company. For larger office moves, it may be necessary to have a floor plan for each individual office or department.
Every furniture item that is to be moved, needs to be labelled. Work with your Office Moving Company to label each item; using color codes or number to help you locate it in the new office.
Order Crates & Packaging
Your Office Moving Company will allocate you the right amount of crates prior to the move day so your staff can start to pack away their personal items.
Decommission Computers & Phones
On the last working day in your current office, PCs and telephones need to be unplugged ready to be securely packed and transported to the new office.
Arrange Rubbish Clearance
Garbage and any recycling needs to be collected from your old premises so the office is left in a clear state. You can then arrange for the final office clean to take place before handing the keys back over to the landlord.
For your Complete Office Moving Guide, use the Office Moving Checklist to make sure you have everything in tip top shape prior to the move day.
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