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Office Moving Schedule

Once you have found your new office premises and have signed your lease, there's still a lot of organizing to enable your office moving day to go like clockwork. Planning an office move can be hard work, but the more planning you do, the better chance you have of your office move day going without a hitch with zero disruption to business.

Follow this Office Moving Schedule to ensure all tasks get done on time, and your office move day is executed in an organized fashion:

2 Months Prior to Office Move Day

  • Establish a Move Date and Communicate Details with Office Moving Company
  • Order Voice & Data lines for new office through telecoms provider
  • Agree new floor plan with Office Design Company, and commence the build out project
  • Provide current Landlord with written notice (check your office lease as your notice period may be longer)
  • Order any new office furniture & IT equipment required for the new office

1 Month Prior to Office Move Day

  • Order Change of Address Notifications and send to clients, business associates and organizations
  • Order new letterheads and business cards with new contact details on
  • Communicate the details of the Office Moving Schedule with staff, and ensure they are clear as to the motivation and objectives behind the office move
  • Finalize the details of the IT Relocation with your internal IT team or IT Relocation Company, and write an IT Test plan for when you get to the new office

1 Week Prior to the Office Move

  • Design a labelling and color-code system with Office Moving Company
  • Verify service changes with telecom and utility companies to ensure all services are set up properly at the new location

1-2 days Prior to the Office Move

  • Ensure staff have new office location map and key entry cards
  • Put up copies of the new floor plan in the new office
  • Arrange for old office to be cleaned and organize handover with the Landlord

Worried about forgetting those essential tasks that will make your office move day go smoothly? Download the FREE Office Moving Checklist.

 

Planning an office move? Go the office relocation planning resource center

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