Office Moving Tips - How To Move Office Properly
Planning An Office Move and want it to be a Success?
It's a clich (which is why it's true!) but a poorly organized office move is going to put untold strains and stresses on everyone involved - so do yourself a big favor and plan your office move properly. If you have been given the job of managing your office relocation then this is your opportunity to show yourself off in your best light. Our business (HelpMovingOffice.com) is all about guiding companies through their office relocations - so read on for some key tips to help your office move go as smoothly as possible.
This article focuses on what you can do to prepare your business for its office move so that it is the success that your company expects. Follow these simple Office Moving Rules of Thumb so that all goes well on your office move day.
Hire The Right Office Moving Company
Your starting point needs to be to hire the best Office Moving Company for the job. There are dozens of moving companies that you can find who will tell you that they can do the job for you better and cheaper than their competitors. Beware. The secret to choosing the right office moving company is simple. You need to ensure that the moving companies you ask to pitch for your business specialize in office moves. There is a world of difference between moving a household and moving an office. It requires an entirely different skill set and the bottom line is that your valuable business possessions (office equipment, office furniture and business communications infrastructure etc) are too important and business critical to risk going for the cheapest option.
Best practice (and experience) shows that you need to contact Office Moving Companies 8-12 weeks before your scheduled office move date. And remember to always get 3 Office Moving Quotes from reputable office moving specialists.
Create Your New Office Floor Plan In Advance
Before your business moves office, it is important that you have a clear understanding of the layout of your new office space. Your chosen Office Moving Company will help you prepare this and having this floor plan readily available at your new office location will mean that everything will end up in its proper place. It is important that you label everything on your floor plan showing where all items are to be located in the new office. You will need to have taken measurements of the new office layout well in advance of the move day so that you know where everything is to be positioned (and that they are going to fit). Label everything and use a color-coding system to help you stay organized. If you are in any doubt as to how best achieve this then take advice from your Office Moving Company (it's what they're there for!)
Distribute An Office Moving Guide For All Employees
Another key document to prepare is an Office Moving Guide - which needs to be given to all of your staff members. This guide needs to contain all of the information that will help them prepare their workspaces and possessions correctly for the office move. Make sure they know what needs to be labelled (and which color-coding system they should use if this is deemed appropriate). It is also sensible to assign roles to certain staff members to help you co-ordinate the office move more smoothly (nominating a departmental rep is usually the best way to go on this). Make them responsible for their team or area and be clear about what you expect of them during the office move process.
Think Sensibly About Your Office Moving Packing
Whenever a company needs to move office there are some simple rules of thumb that can be followed when packing up your office. Ensure that all your staff member's personal items are packed together by each individual and that their name is clearly labelled on each crate or box used. Always pack small items together (such as files, books and folders) as this will save space. Good news about filing cabinets. You do not need to empty them; instead, you should lock all of your filing cabinets so that they can be safely moved to the new office. This will be a huge time-saver as all that needs to happen in the new office space is that each filing cabinet just needs to get repositioned correctly.
Think About Office Storage Facilities
There may be certain items in your outgoing office that you will not on a day-today basis that should be housed in a local office storage facility. Your office moving company will be able to advise on which items would be better served going into office storage which can be easily retrieved when needed.
For more information about your office move, be sure to download the Office Moving Checklist.
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