Office Space Planning Checklist
There are a variety of issues that need to be considered when planning the configuration of your new office space. But where do you begin to start optimising your newly found space for maximum productivity, creativity and communication flow?
To help you formulate a plan, we've pulled together this Office Space Planning Checklist that you can use to discuss with your colleagues, your Tenant Rep Broker and your space planning to ensure you make the most of every square foot you have available.
Review of Current Space
Whenever you take on new office space, the last thing you want to do is make the same mistakes that you made in your existing office. After all, you want your new space to be an improvement from what you currently have and make a difference to your working processes and team interaction. Make a list of three things that you like best about your current space, and three things you hate the most. Discuss your findings with your Office Space Planner when they come to take a Workplace Appraisal of your existing space.
Workstations need to be designed with the individual user in mind which takes into account ergonomic requirements and any special electrical needs. But not everyone will necessarily need a desk. If you have a sales force who are out on the road a lot, why not consider hot desking to save on valuable office space and frequent empty desks.
First impressions last, and your reception area will be the first opportunity you'll get to create the right first impression. If you have a reception area, you'll usually have a receptionist who'll need a desk in a prominent position where visitors can check in. You'll also need to consider seating arrangements for visitors that's comfortable and welcoming. The reception area should incorporate your brand identity in some way; whether it be a logo on the wall, the reception desk or on glass partitioning - every bit helps and will ensure visitors they've arrived at the right company and make a long lasting impression.
Booking a conference room can be a bum fight at the best of times, so make sure you adequately plan for enough at the outset. Consider the maximum seating capacity you'll need at any one time. If you have company team meetings, for example, then the maximum capacity might be your staff headcount. Plan for any additional requirements such as large projector screen for presentations, telephone and video conferencing.
Find out more about planning your office space with this detailed Office Space Checklist.
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