Planning for the Office Moving Day
Co-Ordinating with your Moving Company
Make sure you check (and double check) the date of your office move with your Office Moving Company. Furthermore, to avoid any misunderstanding or costly mistakes, make sure that you have written confirmation of the scope of works agreed between you and your Moving Company.
Keeping Employees Updated
Your staff will be the end users of your new office space and should be treated as "clients". They are going to need to be informed and updated on the major issues surrounding the office move. The HR Guide to Moving Office has been created to provide support and guidance for the communication needed to keep employees onside throughout the office move.
Clear Out on the Move Out
Use your office move as an opportunity to clear out and dispose of any unwanted items that have been needlessly cluttering up your office. You should also consider storage solutions as a cost-effective way of freeing up your new office space of items that are only occasionally required (like old and archived files). It will help if those items that are scheduled for storage are removed from the office prior to the arrival of the Office Moving Company on the big move day.
Minimize Staff Presence
On the day of the office move it is advisable to only have staff members who are essential to the office move. If a staff member isn't working on something specifically office-move-orientated then they're getting in the way - and you don't want them there!
Think Technical Support
Who's providing the necessary technical support for the office move? Make sure that you have someone (and this may well be an external Engineer from your IT Relocation Company) who is on hand to provide technical support for both the old and new sites. Additionally, if you are moving either from/to a multi-floor office property then arranging for an Elevator Engineer to be on site(s) is a must to ensure that any stoppages or breakdowns of elevators don't ruin your office move.
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