Preparing for an Office Move
So you've found your new office space and signed the lease, and now, it's countdown to the big office move day. Chances are you're beginning to feel the pressure of getting everything done on time, and possibly even a little nervous about ensuring the transition to the new office is carried out smoothly.
Today's blog article will help you focus your office move tasks to make sure that you've ticked off all the important things from your Office Move Checklist so there are no surprises or interruption to business on move day.
Have your IT Relocation well planned
It is business critical that all your IT systems and office phones work properly when you get to the new office. This will include ensuring that your new office has the appropriate IT infrastructure installed (cabling, power, cooling and also central technology resources like routers and unified communication systems). If you don't have a dedicated IT Team who can handle this, it would be wise to hire an IT & Telecom Solution Provider to carry out this critical aspect of your office move.
Confirm Packing Schedule with Office Moving Company
Discuss your office move timeline with your Moving Company to ensure that all packing can be done within the specified timeframe (and with minimum disruption to business). Where possible, try to order crates in advance and pack up what you don't need in the last few weeks so you can get ahead.
Communicate with Staff
Make sure that staff are fully up-to-speed with packing arrangements and the Office Move Schedule. This gives them chance to work effeciently around the move and re-schedule any business meetings accordingly.
Change of Address
Send out Change of Address Notifications to clients and business associates. This handy Change of Address Checklist & Letter Template reminds you who you need to send notifications to and sets out the template ready for you to customize!
Utilities Transfer
Arrange for utilities to be switched over / transferred to the new facility. Some may require overlap (i.e. electrics) so that power can be tested before your IT systems arrive.
Taking the time to prepare fully for your office move will save you countless hours of stress, money and will help you avoid any mistakes that could be critical to the success of your business.
Make sure you download the Office Move Checklist to ensure you have all bases covered in the run up to the big move day.
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