Protect Computer Equipment from Moving Damage
How to Protect your Computer Equipment during Relocation
There are numerous causes of equipment damage or data loss, and chief amongst them is an office relocation. Computers, servers and phones are extremely sensitive to their environment, and can be easily damaged during transit and relocation.
By using the right packing materials and taking the right precautions can help prevent any mishaps and will ensure that connectivity is maintained and any disruption is minimized.
Use anti-static bubble wrap to protect all computer screens and hard drives. Take special care to safeguard computer monitors, as the screen is made of glass and can be easily cracked or scratched.
Use stackable plastic crates to pack computer equipment as this will protect your mission-critical equipment during transit. Pack the boxes with heavy items at the bottom and use all available space within the crate. However you should avoid over-stuffing as this can also cause damage.
You should establish a clear labeling system which can be easily identified by your office moving company or those who will unpacking. Try to pack the boxes you are going to need first into the moving truck as this will help you re-organize yourself quickly in the new facility.
All computer peripherals such as keywords, mouse and computer cables should be packed in a plastic sealable bag - clearly labeled to identify the user.
For all your other computer equipment such as printers, scanners or shredders, the original packing box and material is the best choice for transport because the box will be customized to fit each printer. If you don't have the original box available, you should get an appropriately-sized box and use anti static bubble wrap as a substitute.
Finally, be sure to back-up all your important files and programs prior to the move, and ensure your data back-up is fully up-to-date. If you are storing data in the cloud, it's also a good idea to store a back up disk with a data storage center. That way, you know you have a good contingency in place should one fail you.
Use the Office Moving Checklist to make sure you have a clear packing schedule in place and ensure a smooth transition to the new office.
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