Revealed: The biggest blunders made when moving office
According to research, on average two thirds of employees who are given the task of managing an office relocation get fired or quit within six months of the move. That's not good news! And it only goes to show how much work and planning is needed to ensure the move goes smoothly.
Moving office can be a real minefield and there is more to organize than first meets the eye. Sadly, all too many companies fall at the first hurdle because they underestimate how much time and planning an office move takes. Here are six of the biggest blunders companies make when relocating to new premises:
1. Leaving it too late
Leaving the organizing to the last minute will put you in an uncompromising position where rushed decisions are made, costs can escalate and you could end up with less favorable options when it comes to choosing offices and negotiating the lease. If you are even considering a relocation in the future, you should start planning ahead at least 9-18 months in advance of your lease expiry.
2. Unclear requirements
Not having a clear understanding as to why you are moving, or what your business requirements are, could waste valuable time and can cause hasty decisions to be made. There are a wide variety of office space options in the market, and many companies find touring office space to be a daunting process.
Make sure you are clear about why your business needs to move and make a comprehensive space requirements list for the new office to discuss with your Tenant Rep Broker.
3. Thinking cheap is best
As with many things in life, you often get what you pay for, and this is certainly true when it comes to choosing the right moving company. There are many companies who will offer 'cheap' moving rates to win the assignment, but they're not necessarily the most reliable ones.
Aim to get at least 3 moving quotes and compare several companies before making a decision.
4. Ignoring legal issues
It can be tempting to get all the paperwork relating to your new office signed as quickly as possible. This can lead to further complications further down the line during your tenancy. Office lease agreements can be complex and can often take time to get finalized.
Be patient and get professional advice from a trustworthy Real Estate Lawyer to ensure that the lease you are signing is acceptable from a commercial, operational and legal perspective.
5. Lack of project co-ordination
There are so many tasks to juggle throughout an office relocation, so it helps for someone internally to be in charge of managing the process from start to finish. They will be responsible for communicating goals and objectives with the team of office relocation providers, as well updating the office move checklist and relocation budgets.
6. Poor communication
Clear and consistent communication is often under-utilized during a company relocation. Strong communication will keep all parties up-to-date with progress and help to maintain staff motivation throughout the move - and it doesn't cost you a dime!
Use HR Guide to Moving Office to find out how best to handle the move as far as your staff are concerned.
These are just a few of the mistakes that companies make during a relocation. Find out more by downloading the Deadly Sins to Moving Office.
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