Technology Relocation when Moving Office
One of the toughest part of any office relocation project is making sure that the relocation of your technology equipment (PCs, office phones, copiers, video-conferencing etc.) is carried out smoothly and seamlessly to the new office. The most successful office moves happen when an IT Relocation has been well thought through and properly planned so that delays and business downtime are minimized as far as possible.
To ensure a "low risk" IT Relocation, these tasks should be top priority on your Technology Relocation Project Plan:
Technology Equipment Assessment
Carry out a complete assessment of your existing technology equipment; what needs to be replaced, what might be upgraded and what will be supported in the new office? Planning an office move is the ideal time to review your business communications equipment and upgrade to more efficient technology.
New Office IT Set Up
Establish what cabling is needed for the new office and what connectivity requirements are appropriate for your business to operate at optimum efficiency. By getting the cabling infrastructure right (in advance of the move) means that central technology resources such as routers, power, latency, servers and unified communication systems can be tested so that they are working correctly when technology equipment is connected and business can continue as normal.
Relocating Computers
Getting everyone's computers shut down, disconnected and then reconnected at the new office can be a daunting task for any company. Make sure that all power jacks and computer peripherals (mouse, keyboard, speakers etc.) are labelled correctly so they end up on the right desk in the new office.
IT Test Plan
No office relocation would be complete without a thorough IT Test Plan, so that any problems can be identified and resolved before the first working day. The IT Test Plan will include testing of office phones (does the old number divert correctly?), incoming and outgoing email, can remote workers access the network - all these issues (and more) need to be tested and validated.
In order for your Technology Relocation to run as smoothly as possible, with downtime minimized, you will need to appoint an IT & Telecom Solutions Provider to manage this specialist (and complex!) aspect of your office relocation.
Find an IT & Telecom Solutions Provider in your market here. Use the IT Relocation Checklist to make sure you have considered all the important issues relating to your technology relocation.
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