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The Key Stages of an Office Relocation

Stages Of An Office Relocation

The task of organizing an office relocation can be a daunting prospect for many, but have you thought how much more daunting it would be without the help of experienced professionals to help you through the key stages of your office relocation?

It would be almost impossible to carry out all the tasks without the advice and support from external professionals. More importantly, your office relocation will have a greater chance of being achieved on time, on budget without any disruption to business.

This article breaks down the office relocation into key stages and tells you who you need to contact to get your office moved efficiently, on budget and without the hassles.

Stage 1 - Planning

The planning stage of an office relocation is where big decisions are made, budgets and timescales are established. And once the reasons behind the relocation have been agreed, it will help to establish your new office space requirements (size, location, cost, facilities etc.). It also involves putting together a team of people within your organization who can take on some of the more specialist tasks.

TOP TIP: Use the full suite of Office Move Checklists available to guide you through this stage.

Stage 2 - Finding Office Space

Your new office space will need to fulfil your business and operational requirements, budget, as well as being ideally located for your customers and staff. Not only that, the terms of the office lease need to be negotiated and agreed to meet your financial and operational requirements.

TOP TIP: Hire a Tenant Rep Broker in your area to find you the most ideal office space and negotiate the best deal.

Stage 3 - Finalizing your Office Lease

Once your office lease has been agreed, it needs to be handed to a Real Estate Lawyer to ensure everything has been correctly documented and your commercial interests are protected. Without this, you could end up in a legal battle with your landlord further down the line.

TOP TIP: Always get a Real Estate Lawyer to review your Office Lease before you sign or agree anything.

Stage 4 - Office Design & Build Out

Your newly found office will need to be transformed to create a productive and comfortable environment for your staff and give the right first-impression of your company for those who come to visit.

TOP TIP: An Office Design Team will plan, create and manage the office design and build out process to meet your unique requirements.

Stage 5 - IT Relocation Planning

Consider how you are going to safely transfer all your IT equipment & business phones to the new office, reconfigure them and test them ready for the first morning in your new office.

TOP TIP: An IT Relocation Company will set up and configure the new office so the cabling is sufficient to support your IT network.

Stage 6 - Organizing your Office Movers

Last, but by no means least, the physical part of getting all your belongings moved to the new office requires technical, professional and reliable expertise from a local Office Moving Company. You'll need to brief them and give them a tour of both locations and confirm your office move date with them in advance.

TOP TIP: Always get 3 Office Moving Quotes and start engaging with them 2 months prior to your move date.

Plan your office move from start to finish with the Office Move Project Planner.


Planning an office move? Go the office relocation planning resource center

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