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Traps to Avoid during an IT Relocation

IT Relocation Traps To Avoid

An IT Relocation is not just about moving your computers and phones, plugging them in at the new facility and hoping for the best. Relocating your technology and communication equipment is likely to be one of the more complex aspects of your company relocation.

With mission critical equipment and valuable business data at stake, failure to plan your IT relocation can have serious repercussions on your business. Expensive IT equipment can be damaged, valuable business data lost forever, and failure to power up your business communication equipment when you arrive at the new office. Such issues can leave a company unable to operate and costing way more than you'd bargained for.

To ensure your IT Relocation goes as smooth as you'd hoped for, make sure you familiarize yourself with these 5 traps that many companies fall into during their company relocation:

1. Underestimating An IT Relocation

Treating your IT equipment and phones like the rest of your office belongings is a common mistake, and can lead to many IT disasters at the new location. Your IT equipment needs a dedicated relocation plan to ensure a seamless transition and to make sure everything works as it should on the first working day in the new office.

2. Going It Alone

Don't assume that your Office Moving Company can handle your IT equipment and re-commission it correctly in the new office. If you have anything more than 20 PCs and phones, we recommend you hire an IT & Telecom Solution Provider to plan and execute the process on your behalf. They'll handle the transportation of your technical equipment, arrange the IT infrastructure to be set up in the new office, and re-commission your computers and phones so they're ready for your business to resume usual operations.

3. New Office IT Set-up Failure

Many companies assume that their new office will already have the IT infrastructure set up (and working) already customized to their requirements (if only!) This is a major trap during an IT Relocation and can lead to a loss of critical business time. Network cabling, infrastructure and phone lines should be installed during the build out stage, so they can be fully tested before you move in.

4. Neglecting Phone Lines

How many phone lines do you have in your current office? Where are they located and how many will you be needing in the future? Think about phone line requirements early in the planning stages as most telecom providers stipulate long lead times if you need to order more.

5. No IT Test Plan

Allow yourself enough time in the relocation to test all your IT equipment and phone lines before your business opens on the first working day. For this to happen, you'll need a detailed test plan which sets out all the equipment and features you need to test and the results you expect. Talk this through with your IT & Telecom Solution Provider to ensure you meet the expected timeframe.

Download this comprehensive IT Relocation Plan here. It's full of all the information you need to know in advance to ensure a smooth transition of your IT equipment.

 

Planning an office move? Go the office relocation planning resource center

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