What not to forget when Moving Offices
During the final weeks before the move and the end is finally is sight. But with this comes the need to tie up loose ends and make sure everything is in place to enjoy a smooth office relocation. To help eliminate the stress associated with moving office, we've identified some of the smaller, yet essential things that you can't afford to forget:
Even though you may have sent your Change of Address Notifications out to clients and organizations, it's still recommended that you set up mail redirection. This service can catch any drippings of important mail from companies who may not have been notified, or those that have not updated their CRM records.
Staff Orientation Packs
Moving to a new location will bring about all sorts of changes for your staff, so providing them with a staff orientation pack will help them settle into their new environment quicker and find their way around the immediate amenities. It may include local shops, cafes, eateries and transportation facilities.
Make sure all staff have entrance cards and keys to the new office, and that they handover any keys to the 'old' office.
Make arrangements to have your old office cleaned so that the handover to your landlord is easy and clear of disagreements. Don't leave any redundant office furniture lying around as your landlord is likely to charge you for clearance.
Contact all your utility companies to ensure they will transfer your accounts to the new location. Verify with them that the electricity and water supply will be available in your new office when you need it so that you don't suffer any downtime.
Updating contact details
Amend all your marketing collateral (business cards, website, letterhead) that contains your office address, and have these ready in time for the move so that all your contacts are informed of your change of address.
Finally, make sure you are well prepared for your office moving company to pack up everything.
Use this Office Moving Checklist to make sure you've done everything you need to to ensure a smooth office move day.
Wherever you are in your office move process Help Moving Office has the information you need to plan your office move properly.Start Planning
With over 15 guides, checklists, tools & calculators the Resource Center has everything you need to plan, organize & manage a successful office move.See Resources
Looking for the right companies for your office move? Connect with independently sourced and pre-qualified vendors that are experts in your local market.The Directory
An office move has countless moving parts. Where do you start? Keep reading... "Guru" of office moving, Ed Katz, has you covered!Read Article
Looking for the best mover for your office relocation? The best way to narrow down your search is to ask the right questions. What are the right questions? We're here to help! Ed Katz, president of the International Office Moving Institute (IOMI) and guru of office moving, will tell you exactly what you should be asking potential movers and what the right mover will say.Read Article
Identify the key stages of an office move and find out what important issues need to be considered at each milestone.Read Article