Why every business needs an Office Relocation Plan
An office relocation plan is the equivalent of a roadmap to help your business navigate through the complex maze of an office relocation. It's a document that provides vision, sets goals and provides clarity of which tasks need to take priority.
Many company relocations fall-short because they skip the planning stage and go straight into the execution without a clear vision or plan to guide them through the process of moving office. In terms of formulating your office relocation project plan, you will need to consider three key areas; budget, timescale and requirements.
Each of these elements may be reliant on each other before a project plan can be agreed.
You'll need to carefully consider the following:
How much can you realistically afford in office rent? Don't upsize for the sake of it, unless of course you are planning a business expansion in the foreseeable future. Equally, don't underestimate how much your business is likely to grow in the next, say 5 years.
Consider the migration costs to relocate your business successfully. This will include fees from office relocation providers such as a real estate lawyer and a reputable office moving company, as well as the costs of building out the space to suit your needs. Use the Moving Office Budget Template to set and update your budget throughout the relocation process.
When do you need to be out of your existing office by? Is there a cut off date by which you need to give notice? Don't cut things fine by doing everything at the final hour.
Give yourself plenty of time to find and secure the ideal office space that allows your business to operate effectively and agree favorable lease terms. Use the Moving Office Timetable to establish key dates and deadlines that will allow your move to dovetail smoothly to the new facility.
An office relocation plan will help you to think carefully about your new office space requirements and review what facilities and features are important to your business that will help you operate more efficiently. Consider how much space you are going to need in the new facility.
Don't assume that you are going to need the same amount of space that you're in now; consider growth plans and get advice from an office space planner to ensure you are allowing enough room between desks per employee.
As a starting point, use the Office Space Calculator to help you work out the total square footage you'll need.
For a more detailed analysis of your space requirements, we recommend you consult with an office space planner. Download the free Office Relocation Project Plan here to help you focus on the key tasks that matter and plan your office move successfully.
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